Department Services

Make sure to include your name, MSN (mail stop number), and department name, with the address to receive your mail promptly. 

Example:

NAME
MSN # and Department Name
4400 University Drive,
Fairfax Va 22030

Outgoing Mail

United States Postal Service
Mail to be metered and sent to the post office should have an Organization Code placed somewhere on the letter or flat. If several pieces are bundled together, the Organization Code only needs to be on the first piece. Single letters or flats with no Organization Code will be rejected. If there are 10 pieces or more under the same Organization Code, a metered mailing form will have to be filled out.

Metered Mailing Form
The metered mailing form can be found here. This form indicates the type of postage required as well as which department and person is sending out the mailing. This form is required for every mailing that contains 10 pieces or more under the same Organization Code.

UPS
UPS packages can be sent through The Hub mailroom with an Organization Code. Tracking numbers will be given back to the department by request. We do not sell boxes in the Student Union II mailroom for UPS ground shipping, so please have packing materials prepared before arriving. We do carry UPS express boxes, express envelopes, and express pad packs. UPS packages cannot be processed after 3:00 p.m. 

Fedex
Fedex can no longer be processed with an Organization Code in the mailroom and any waybill under the George Mason University general account will be rejected. If Fedex must be used, an account for the department must be created through Fedex and paid for with the departments P-card.

Completed FedEx packages can be dropped off at both the Student Union II mailroom and Patriot Postal and Packaging Center by 3:00 p.m. for same day pickup.  FedEx express envelopes can also be dropped off in the Johnson Center in a Fedex pickup box located by the main entrance no later than 6:00 p.m. for same day pickup.

Bulk Mail

The University has a Permit No. 1532 with the Post Office to prepare bulk mailings. This provides the University with the ability to process large mailings at a cost of about 1/3 that of 1st class mailings. University departments as well as bonafide student or faculty organizations can use the permit. You cannot use the bulk permit for international mailings.

Limitations

• Standard Mail is not sealed against postal inspection.
• Must be of a non-personal nature.
• USPS does not guarantee delivery within a specific time period.
  

Eligibility Requirements

• Mailing must consist of 200 pieces or 50 pounds.
• Individual pieces must not exceed 16 ounces.
• Mailing pieces must be printed or duplicated.
• Pieces must be of identical size, weight and content.
• Must be SEALED — cannot use Staples to seal.
• Always use a Mason return address and include "George Mason University" in the body of the return address.
• Must have indicia (permit number included) in the upper right hand corner of the envelope in place of postage, per example:

Non-Profit Organization
U.S. Postage Paid
Permit No. 1532
Fairfax, Virginia

Dimensions

• Minimum: 3 ½" high and 5" long
• Maximum: 6 1/8" high and 11 ½" long

An authorization form MUST be obtained from Mail Services before you mail under Permit No. 1532. The Post Office Bulk Mail Acceptance Unit will not accept your mailing without the form. All mail bearing Permit No. 1532 must be presented to the Bulk Mail Entry Unit (BMEU) at the Fairfax Post Office.